Bespoke ITAD IT recycling software

Bulk recycling of IT equipment

Technical Asset Management System (TAMS)

Create a 'Collection' record for each batch of pallets due to be collected or delivered, identifying the client, collection date and expected volume of goods.
Create barcode labels for pallets for courier to apply as soon as they collect stock for recycling.
On arrival, confirm the volume on each pallet and create a unique barcode label for each individual item on each pallet (printed as a batch). As each label is printed a blank stock record is created which simply shows the source customer and arrival date.

Processing

If the item is data bearing and will go through the blancco process then the resulting blancco file can be used to import all the necessary data into the newly created stock item record. Then a visual inspection is all that is needed to confirm the cosmetic grade of the unit.
Non data bearing objects are inspected and the stock record updated manually.
As the stock moves through the warehouse it is scanned into each location.
The status of each stock item progresses as it is processed, for example from 'Arrived' to 'Blancco complete' to 'Available for sale' as appropriate. These statuses are created by the system administrator and give a useful snapshot of the overall stock status at any time.

Stock Search

There are many filters that can be applied when searching the stock, from technical specification for data bearing devices, to source customer, screen size and status.
Search results are displayed on screen with an option to export the results as an Excel file. This can be helpful in producing a filtered stock list for a potential sales customer.

Sales

A filtered stock search can be used to select a batch of items in 'Available for sale' status and reserve them for a specific customer.
These batches can be edited or cancelled and the items would then be designated 'Available for sale' again. A picking list can then be created for the warehouse with the location, specification and unique barcode ID for each item.
The delivery note can then be produced for this sales batch, and then the sales invoice.

Parts

Details of all parts used in repairs are held in the system.
These parts are then available for adding to the repair record.
When a part is added to the repair record by the engineer the stock level is checked.
If stock is available an allocation record is created linking that stock item to the repair.
If no stock is available a purchase order line is generated for that part from its' associated supplier and the repair status is updated to 'Awaiting parts'.
Parts order can be sent at any time once the total stock order for that supplier has reached any minimum order value that may exist.
Purchase order is then emailed to the supplier which includes a barcode.
When a delivery arrives from the supplier it contains this barcode, which when scanned brings up the PO details so that the actual received goods can be brought into physical stock.
Repairs awaiting these parts are updated automatically to tell the engineer that they are now available for fitting.
Parts are taken from stock and scanned, together with the job barcode to confirm they have been taken for that specific repair.
Once the part has been fitted the engineer clicks a link to confirm the part has now been fitted.